Here are 9 general Wedding MC Checklist categories the Wedding MC should follow in preparing for the wedding reception.
Meet with the wedding planners
The wedding planners may be the parents of the wedding couple, the wedding couple themselves, or a professional wedding planner.
One of your first tasks as Wedding MC will be to meet with the wedding planners to find out what is expected from you and to get information about the wedding reception.
This is also where you will start preparing a tentative wedding reception agenda and wedding run sheet.
Gather background information on the wedding couple
The background information you obtain on the wedding couple will help you with remarks you make during the wedding reception.
You’ll also want information about their childhood, courtship, and engagement. And you’ll want details about their forthcoming honeymoon.
Gather background information on the speakers who will be making wedding speeches and toasts
Unless the bride and groom ask you to give a Wedding MC speech or they specifically request no toasts or speeches, there will be other speakers who will give wedding toasts and wedding speeches.
Usually the wedding speeches and wedding toasts will be made by the best man, the father of the bride, and the maid or matron of honour. Other family members including the Mother of the Bride, the Father of the Groom, and the Mother of the Groom may also be asked to make a speech or toast.
The information you gather about the wedding speakers will help you introduce them during the wedding reception.
Prepare the wedding reception agenda
The reception agenda is your detailed timeline of events during the reception and will be prepared in consultation with the wedding planners.
From the arrival of the wedding guests to the wedding speeches and toasts to the final farewell, this will be your guide to keep things running on time and smoothly throughout the reception.
Prepare the wedding mc’s run sheet
The wedding mc’s run sheet is much more detailed than the wedding reception agenda.
For example, where the reception agenda will say “wedding speeches and toasts,” the run sheet will indicate who the speech or toast is to, the name of the wedding speaker, and background information for introducing the speaker.
Prepare your material
Now that you have your background material on the wedding couple and the wedding speakers it’s time to put everything together.
You’ll need to prepare your Wedding MC speech, the Wedding MC Opening Speech, introductions for the wedding speakers, games for the audience, jokes and humorous stories, and anything else that is entertaining and keeps the wedding reception running smoothly.
Prepare the Wedding MC Speech
As the Wedding Master of Ceremonies or Wedding Toastmaster, you may be asked to give a Wedding MC Speech.
Alternatively, if one of the wedding speakers is unavailable at the wedding reception, you may have to step in and give a speech.
Check reception venue set up
Ensure room set up and decorations are scheduled to be completed well before the wedding guests arrive on the day of the wedding.
This is a critical detail. From the seating arrangements to lighting to catering to entertainers...everything must be checked to ensure things go smoothly throughout the wedding reception.
Ensure your clothing is ready
The wedding reception is a special and formal occasion. As a professional wedding emcee you’ll be expected to dress the part.
Make sure your suit, tuxedo, or dress, and shirt or blouse are clean and pressed and your shoes are shined.
There’s a lot more to being a wedding emcee that having a Wedding MC’s Checklist.
But, the Wedding MC’s Checklist plays a vital role in helping you perform your duties professionally and keeping the reception events on track and on time.
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Neal McFarlane is a full-time Toronto Wedding DJ ,VJ and MC who enjoys sharing his decades of knowledge to elevate every single event he can.